Committee Members

The Pre -School Committee is made up of the following people;

Chair – Vicky Stoddart Social Media & Website – Vicky Cooper
Secretary – Eleanor Beddoe Staff – Jane Elmes
Treasurer – Lizzie Bucknell

We are a registered charity run by an elected Committee of volunteers, mostly made up of parents of children attending the Pre-School who meet every 6 weeks to liaise on all issues. Working as part of a pre-school committee is all about opportunities – for the pre-school, but also for yourself – and from small beginnings, you could find yourself taking a new direction in life. There are lots of ways you can contribute to the committee and you can choose to give as much or as little time as you can spare. The good thing is you don’t need any experience to make a difference.  

Committee members are the charity trustees of the pre-school and together they are responsible for the overall management and smooth-running of the setting. This can mean anything from organising a summer fundraising event to negotiating with a landlord over the terms of a lease. 

The committee is the employer of staff in the pre-school so has overall responsibility for recruiting, training and developing staff, paying their salaries, and managing their contracts of employment. They also has responsibility for things like developing a business plan, managing the daily accounts and working with staff to ensure the setting follows health and safety, risk assessment, insurance and first aid guidance and procedures.

The three main roles on the committee are Chair, Treasurer and Secretary. You may find the list below helpful as it explains briefly what each role does, along with some duties that are common to all committee members. The tasks can be shared between different parents, so all the work need not fall on any one person.

Chairperson

  • Represents and acts as a spokesperson for the pre-school,
  • Chairs the committee meetings of the charity; including open meetings and the AGM,
  • Sets the agenda for meetings together with the Secretary,
  • Co-ordinates the work of the committee to ensure effective administration.
  • Acts as the ‘Nominated Person’ for Ofsted purposes.
  • Line manages the Manager of the setting.
  • Supports other committee members and authorises the work of the Treasurer. 

Treasurer

  • Ensures the committee are aware of the financial position of the charity, providing an up-todate written statement of accounts at committee meetings.
  • Ensures that all committee members are aware of their financial responsibilities and comply with the charity’s finance procedures.
  • Ensures that the committee apply the charity’s resources exclusively in pursuance of its charitable objectives.
  • Manages the charity’s bank account, updating the list of signatories as necessary.
  • Prepares in advance an annual budget, as agreed by the committee, and monitors it regularly.
  • Issue bills and receipts on behalf of the charity and ensures that all necessary payments are made promptly.
  • Ensures that the charity’s financial records are maintained accurately and updated on a timely basis.
  • Arranges for the accounts to be checked annually and independently.
  • Reviews and returns any other financial reports as necessary.

Secretary

  • Responds punctually to all correspondence; keeping proper records. 
  • Organises all meetings including booking venues, arranging refreshments, liaising with attendees to ensure they are informed etc.
  • Draws up meeting agendas and circulates to all attendees punctually
  • Takes accurate minutes during meetings, types up and sends them out to all attendees in a timely manner.
  • Ensures all office filing is kept up-to-date.
  • Supports all committee and staff members, by ensuring the administrative function is efficient.

Shared responsibilities for all committee members

  • Act in the best interests of the charity; promoting its values and working to achieve its charitable objectives.
  • Work as part of a team with the other trustees; whilst bringing their own ideas, perspectives and experiences to the committee.
  • Regularly attend committee meetings and contribute to the effective management of the charity.
  • Read committee papers and contribute to the decision-making process of the committee.
  • Work with the Treasurer to set priorities for the budget.
  • Undertake Ofsted suitability checks as required.
  • Use safe recruitment procedures and work to Early Years Foundation Stage requirements to employ suitable adults to work with the children. 
  • Employ a Manager to act as the person in charge of the early years provision; supporting them to successfully manage the childcare provision and ensure that the Early Years Foundation Stage and Ofsted registration requirements are met.
  • Ensure all committee members and staff have clearly identified roles and responsibilities.
  • Submit the annual update, or annual return and accounts, to the Charity Commission.
  • Ensure that the charity complies with the rules in its constitution, charity law, and other relevant regulations that govern the work of the charity.

If you would like to join the committee please speak to a member of staff, a member of the committee or email enquiries@blackmorepreschool.co.uk for more information. We are always looking for new people to join, and we’d be happy to share our experiences.